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I. Call to Order
At the meeting of December 17, 2009, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance and Moment of Silence
At the meeting of December 17, 2009, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance and a moment of silence.
III. Recognitions
A. Amanda Martin Earns Edward W. Hooks Jr. Young Professional Award
At the meeting of December 17, 2009, the board will recognize Amanda Martin, physical education teacher at Jefferson Elementary, as a recipient of the Edward W. Hooks Jr. Young Professional Award, which is given by the N.C. Alliance for Athletics, Health, Physical Education, Recreation and Dance (NCAAHPERD). If you have questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.
B. Tanya Feagins Receives Distinguished Principal Award
At the meeting of October 22, 2009, the board will recognize Tanya Feagins, principal at Jefferson Elementary, as a recipient of the Distinguished Principal Award sponsored by the Physical Education Association of the N.C. Alliance for Athletics, Health, Physical Education, Recreation and Dance (NCAAHPERD). If you have questions regarding this item, please contact Nora Carr, chief of staff, at 370-8106, prior to the meeting.
IV. Public Comments
At the meeting of December 17, 2009, Chairman Duncan will call on members of the public who have requested an opportunity to address the board.
V. Approval of Agenda
At the meeting of December 17, 2009, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
VI. Consent Agenda
A. Meeting Minutes
At the meeting of December 17, 2009, the minutes of the November 10 regular meeting and December 1 regular meeting will be presented for approval. If you have questions or suggested revisions, please contact Loraine Little at 370-8992, prior to the meeting.
B. Personnel Action Reports
At the meeting of December 17, 2009, the consent agenda includes personnel actions as noted in the monthly personnel action report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Shirley Morrison, chief human resources officer, at 370-8341, prior to the meeting.
C. 2009-10 Budget Amendments and Transfers Report
At the meeting of December 17, 2009, the consent agenda includes a recommendation that the board approve the State, Local, Federal, Capital Outlay and After-School Care Enrichment Services (ACES) budget amendments/transfers for the 2009-10 school year as follows:
State Public School Fund Amendment #3:
- reflects the receipt of:
- Substitute reimbursement ($12,863)
- September interest for School Technology Fund ($1,021)
- School Connectivity allotment ($498,779)
- Children with Special Needs sixtieth day head count transfer (-$3,266)
- reflects the transfers due to site-based requests and year-to-date expenditures
Local Current Expense Fund Amendment #3:
- reflects the 2009-10 More at Four funding agreement versus projected revenues ($1,243,356)
- reflects the receipt of:
- 2009-10 Red Light Camera Installment ($612,225)
- Broad Center donation ($1,000)
- Parker Hannifin Foundation donation ($500)
- Time Warner Cable Grant payment ($2,185)
- Appropriation of Fund Balance Designated for Capital Outlay for transfer to the Capital Outlay Fund ($556,964)
- reflects the transfers for school allotments and due to site-based requests and year-to-date expenditures
Federal Grant Fund Amendment #3 reflects:
- the receipt of Career Technical Education - Program Improvement grant funds ($28,512)
- the transfers for school allotments and due to site-based requests and year-to-date expenditures
Capital Outlay Fund Amendment #3 reflects:
- the adjustment to 2008-09 Capital Improvement Projects (CIP) carryover due to audit adjustments recording additional expense in 2008-09 (-$1,644,836)
After-School Care Enrichment Services (ACES) Fund Amendment #3 reflects:
- the transfers due to site-based requests and year-to-date expenditures
If you have questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting.
VII. Staff Reports
A. Construction Update
At the meeting of December 17, 2009, Andy LaRowe, executive director for construction and facilities management, will present to the board an update on the district’s construction projects. If you have questions regarding this item, please contact Mr. LaRowe at 370-3490 or Leo Bobadilla, chief operations officer, at 370-3482, prior to the meeting.
B. Oak Ridge Elementary School Update
At the meeting of December 17, 2009, Leo Bobadilla, chief operations officer, and Angelo Kidd, western region superintendent, will present to the board an update regarding Oak Ridge Elementary. If you have questions regarding this item, please contact Mr. Bobadilla at 370-3482 or Mr. Kidd at 878-5390, prior to the meeting.
C. Retread Tire Contract
At the meeting of December 17, 2009, Leo Bobadilla, chief operations officer, will present to the board a recommendation to award a contract to Bestreads, Inc. for retread tires for the 2009-10 school year. During the April 23 board meeting, staff was authorized to develop a Request for Proposals (RFP) for retread tires utilizing the State of North Carolina Tire Retreading Term Contract No. 060E for guidance. On September 1, 2009, a RFP was advertised requesting retread tire bids. A mandatory pre-proposal conference was held on September 10, 2009. Bids were received on September 24, 2009. The bids included a contract duration period through June 30, 2010, with the option to extend the contract for two additional one-year periods if satisfactory to both parties.
Bestreads, Inc., Winston Salem, NC, submitted the lowest responsible, responsive bids. The bid reflected a cost of $91 per tire for size 11R22.5 and $89 for tire size 265/75R22.5. This represents a potential cost savings to the district from the current State of North Carolina Retreading Term Contract for retread tires. If you have questions regarding this item, please contact Mr. Bobadilla at 370-3482 or Jeff Harris, director of transportation, at 370-8920, prior to the meeting.
D. Proposed Autism Wings Update
At the meeting of December 17, 2009, Nora Carr, chief of staff, Betty Anne Chandler, executive director of exceptional children and Andrew LaRowe, executive director for construction and facilities management, will update the board regarding the proposal to consolidate the three, 48-seat autism wings approved by voters as part of the 2008 bond referendum to two sites, Ragsdale High School and another site to be finalized at a later time. If you have questions regarding this item, please contact Ms. Carr at 370-8106, Ms. Chandler at 370-2328 or Mr. LaRowe at 370-3490, prior to the meeting.
E. Update on Schools of Choice and Magnet Schools
At the meeting of December 17, 2009, Dr. Barbara Zwadyk, chief curriculum and organizational development officer, and Dr. Michelle Ungurait, director of magnet and choice schools, will present to the board a magnet school update. If you have questions regarding this item, please contact Dr. Zwadyk at 335-3293 or Dr. Ungurait at 378-8832, prior to the meeting.
F. No Child Left Behind (NCLB) Choice and Proposed Receiving Schools
At the meeting of December 17, 2009, Dr. Beth Folger, chief academic officer, will present to the board information regarding NCLB choice and proposed receiving schools. If you have questions regarding this item, please contact Dr. Folger at 370-2313, prior to the meeting.
G. Proposed 2010-11 Traditional Calendar Options
At the meeting of December 17, 2009, Nora Carr, chief of staff, will present to the board information regarding the proposed 2010-11 traditional calendar options. If you have questions regarding this item, please contact Ms. Carr at 370-8106, prior to the meeting.
H. 2008-09 Comprehensive Annual Financial Report (CAFR)
At the meeting of December 17, 2009, Sharon Ozment, chief financial officer, and a representative from Dixon Hughes will present to the board the audit report for the fiscal year ending June 30, 2009. If you have questions regarding this item, please contact Ms. Ozment at 370-8343, prior to the meeting.
I. Budget Development Calendar
At the meeting of December 17, 2009, Sharon Ozment, chief financial officer, will present to the board information regarding the proposed 2010-11 budget development calendar. If you have questions regarding this item, please contact Ms. Ozment at 370-8343, prior to the meeting.
J. Approval of MOU for Race to the Top
At the meeting of December 17, 2009, Dr. Eric Becoats, chief administrative officer, and Nora Carr, chief of staff, will present to the board a recommendation to approve the submission of the memorandum of understanding (MOU) for the Race to the Top program. If you have questions regarding this item, please contact Dr. Becoats at 378-8838 or Ms. Carr at 370-8106, prior to the meeting.
VIII. Board Discussion
A. Governance Review Committee Update
1. Second Reading – Policy JCDAD, Student Harassment, Bullying and Discrimination-Free Environment
At the meeting of December 17, 2009, Chairman Duncan will call on board member Nancy Routh, convenor of the governance review committee, to lead the board in a discussion regarding the second reading of policy JCDAD, Student Harassment, Bullying and Discrimination-Free Environment. If you have questions regarding this item, please contact Dr. Routh at 674-7083, prior to the meeting.
2. First Reading – Policy GBRI, Leaves and Absences - Employees
At the meeting of December 17, 2009, Chairman Duncan will call on board member Nancy Routh, convenor of the governance review committee, to lead the board in a discussion regarding the first reading of policy GBRI, Leaves and Absences - Employees. If you have questions regarding this item, please contact Dr. Routh at 674-7083, prior to the meeting.
B. Legislative Committee Update
At the meeting of December 17, 2009, Chairman Duncan will call on board member Kris Cooke, convenor of the legislative committee, to present an update from the legislative committee. If you have questions regarding this item, please contact Ms. Cooke at 379-0649, prior to the meeting.
IX. Reports from the Superintendent, if needed
At the meeting of December 17, 2009, Superintendent Green will share information about the district, should there be any to be reported.
X. Reports from the Chairman, if needed
At the meeting of December 17, 2009, Chairman Duncan will share reports of the board’s activities, should there be any events to be reported.
XI. Board Comments
At the meeting of December 17, 2009, board members will each be allowed two minutes to make remarks, as they deem appropriate.
XII. Closed Session
At the meeting of December 17, 2009, the board will address business requiring a closed session.
XIII. Adjournment
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